You'll find the PCC report on its 28 September meeting here (follow 'read more')
At the annual church council on 26 April the following were elected to serve: Rakshita Patel, Simon Perfect, Mark Ashurst, Mary Stewart* and Deborah Colvin*. Thanks to all those who stood for election, and special thanks to Jane Gray who has served on the PCC and whose term has ended. (* = elected for further term)
Four reports were received at the meeting.
Betty Harris was warmly thanked for her dedication to the Sunday Traidcraft stall, and for the successful 6-week Traidcraft Christmas Market Stall. In addition to raising funds, the Christmas stall was an opportunity for getting to know the market traders. Because the Traidcraft stall, is an enormous undertaking, the setting up of a volunteering group to support Betty was discussed. It was agreed that this would be developed once the PCC received a mapping of the various tasks and responsibilities that both stall activities involve.
David McCleery, Concerts and events Manager, reported on changes into staffing arrangements for the concert team, which will improve the SJP concerts operations. Fees for the venue hire were considered to be appropriate for the venue and facilities on offer, and the PCC thanked David for the positive progress made.
Costas Benopoulos-Jones, our Market Manager, reported on the market’s popularity and success; and l and that, for the most part, the traders were happy. There were ongoing efforts to make improvements. The PCC noted that the Monday food-market was now very popular; and Costas agreed that the Traidcraft Christmas Market stall should be repeated.
The Head Verger’s report covered a range of issues; and his forthcoming departure was noted with much appreciation of his service. A party in his honour is to be held on July 12th.
The PCC approved changes to the Away Giving guidelines: that applicants need to be on the SJP electoral role; and only one application per member is considered. Fiona Notman agreed to continue overseeing this process.
An update of preparations and arrangements for Adweek were received; and the considerable escalation in administrative work for Lucy, and additional pressures on all staff that such projects demand, were noted. Following anticipated income from AdWeek in March, the PCC is looking into employing an apprentice to receive training through helping with administrative work.
A brief report on the PCC surgeries suggests that they may have run their course: most of the queries and discussions were to do with Sunday liturgy matters, rather than with PCC activities. One more was scheduled for April.
Minutes were received for the Liturgy Group, and the Health & Safety Committee. Preparations for the Annual Parish Council Meeting on Sunday April 27 are well under way, and Andrew Mawson and Donald Findley, the consultants working with the Wren Project Steering Group, will attend. The PCC will have an Away Day on Saturday July 4th.
The meeting began with a walk around the SJP site, and discussion of possibilities being considered by Ptolemy Dean, the architect, as part of the Wren Project planning. Because of delays in the delivery of plans, it was agreed that a special PCC meeting would be held to focus on these; and ongoing consultations with staff as well as the work by Andrew Mawson and Donald Finlay, our consultants, ensure a thorough and unrushed planning process.
The rest of the meeting addressed various finance matters.
The Management Accounts were received for the 12 months to 31 December 2014; and on the whole the PCC were reassured by the budget surplus, which had yet to be finalised. Most incomes ended slightly higher than expected, despite prolonged loss of Market trading income because of the North Wall repairs.
The treasurer was asked to further explore possibilities for developing an ethical investment strategy that would maximise returns on our existing funds, given the current low interest rates.
Terms of Reference for the SJP Audit Committee, with an independent chair, were approved. This committee is being set up at the recommendation of our auditors.
Fees for SJP occasional offices for 2015, were approved.
Current negotiations with the Crown Estate regarding compensation for disruption to the garden as a result of building works for a new restaurant, are ongoing, and the PCC endorsed the approached being taken by Lucy in these dealings.
Minutes were received from the Health & Safety Committee.
This meeting was attended by St Martin-in-the-Field’s Allyson Hargreaves and Ryan Tyler (Business Operations Manager and Estates Manager) as part of beginning what is hoped to be a mutually beneficial collaboration, and also to think about how to extend collaborations with other churches to save duplicating resources and help cut costs.
The Ven Bill Jacobs has retired as Archdeacon of Charing Cross and SJP will be represented at the Eucharist of Thanks on February 17th 2015.
The Budget for 2015 was approved by the PCC, and Simon, our Treasurer, together with Penelope Turton presented an update on our Investment Policy. This is to ensure that our funds are ethically invested, and that, in keeping with our responsibility as Trustees, we maximise the use of our assets.
The Wren Project ‘where are we now’ and ‘practical next steps’ document was perused, together with updated Terms of Reference for the Wren Steering Group. Preparations were discussed for a community update meeting in the first quarter of 2015.
The PCC agreed that SJP would sign the petition regarding ‘Keeping Volunteering Voluntary’.
The PCC agreed to let Westminster Foodbank know that any of their families would be welcome for lunch on Christmas Day, at SJP.
We agreed that Mercedes, Penelope and Lindsay would consider how best to ensure two-way Information flow, with regards to responding to queries raised at the Sunday PCC surgeries, with the possibility of a SJP Newsletter raised. This is especially since the new Notices system is underway, with potential loss of information that cannot be captured in the notices sheet.
Minutes from the Health and Safety Committee and the Liturgy Group were circulated.
Mercedes, Joint Chair of the PCC
Follow the 'read more' link for a report on the 3 November meeting of the PCC. Agenda items included: Archdeacon’s Visitation, Review of Harvest/Sukkot, Management Accounts for September 2014, Concerts report,
Newcomers lunch, Notices after the Sunday 11am liturgy, London AdWeek 2015 and the Staff Development Day
At its meeting on 29 September 2014 the PCC discussed and reached decisions on various matters including:
the Wren Building Steering Group residential meeting; our markets and site management; our Investment Policy; the review of how well we welcome new people at St James's services; how Notices after the 11am Eucharist on Sundays might best be given; Harvest and Sukkot 2014 and JustShare debates at St James’s. Follow the 'read more link' for the full report, and please feel free to post comments or questions.
Contents include: Away Giving of £12,000; Finna retires after being our brilliant Site Manager for 15 years; North wall renovations; hoist for disabled loo; new Planned Giving coordinator; Ordinands; Citizens UK. click 'read more' for detail.
Contents include: new PCC members; new Churchwarden, Steve Innes; meetings with West London Synagogue; new accounting arrangements; the Wren Project; plans for UK pilgrimage; review led by Churchwardens of our provision for newcomers.
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